Booking Information

Our Traveling Exhibition Program is an important service of the Alaska State Museum. We are pleased to offer for loan, to institutions within the state of Alaska, exhibits that include a variety of media and which fit both small and large sites.

Scheduling

Bookings need to be made as far in advance as possible. For general questions, or to discuss the details of booking an exhibit, please contact Mary Irvine, Statewide Services Curator, (907) 465-4811.

For specific questions regarding exhibit content, please contact Jackie Manning, Curator of Exhibitions, (907) 465-4819.

Exhibit runs of a month-and-a-half to 5 months are typical, but may be flexed with good reason.

Let Mary know what dates you are interested in hosting the exhibit. Some exhibits are scheduled as part of a circuit.

Banner shows with no objects may be allowed to travel by barge, but exhibits with artifacts should be transported by truck or air cargo.

Please consider where you will store the crates an exhibit is transported in. Lucky facilities will have crate storage areas, but if you do not have that luxury, sometimes local companies will offer to store crates on a temporary basis for a small fee. Exhibits must be transported in the custom Alaska State Museum crates provided.

Cost

There is no rental fee for traveling exhibits. For exhibits scheduled as part of a circuit, exhibitors only pay for shipping to the next venue. For all other exhibits, exhibitors pay the cost of round-trip shipping. Exhibitors are asked to insure the exhibit while it is in their possession and en route to the next site.

Installation Requirements

Installation requirements for traveling exhibits vary. Questions regarding the space required for a specific exhibition, and how an exhibition might be installed in your gallery can be directed to the Curator of Exhibitions.

Security

Security provisions should safeguard objects against damage, vandalism, and theft, and should follow the standards established by the American Association of Museums for proper museum security procedures. More information is available from the Curator of Exhibitions.

Inventory and Exhibit Preparation

All exhibits are fully captioned, framed, crated and ready to install. Installation, handling instructions and condition report forms (with instructions on how to prepare them) accompany all traveling exhibits. Completed condition reports, both incoming and outgoing, are required of all exhibitors.

Memorandum of Agreement

A Memorandum of Agreement is required to borrow the exhibit, and you will also need to send the State Museum a current Certificate of Insurance showing that you will cover the liability while the exhibit is at your site, and en route to the next site. Insurance must cover the value of the objects as determined by the Alaska State Museum. Mary will send you the standard MOA to review and sign. You can obtain a Certificate of Insurance from your insurance company. If you are a government entity that self-insures, a Letter of Self Insurance may suffice. Accidents can happen, and if you receive or notice damage to any part of an exhibit or its infrastructure in this program, you must let Mary know immediately and document the damage with photos.

Publicity

The Traveling Exhibits Program provides a publicity packet for each exhibit well in advance of the opening date. The packet will include a sample press release and photographs. Exhibitors are required to credit the Alaska State Museum in any publicity including press releases, exhibition announcements, and posters at the entrance to the exhibit. Photographs of the exhibit may be taken only under the conditions outlined under the Memorandum of Agreement.